Week 31 at work

The next few weeks activity will be a similar pattern of Arts Council bid preparation, the website project  AND squeezing in the rest of the day job.

  • I wrote the first draft of possible plans for activity under the heading of ‘digital strategy’ which you can see on Google drive. This hasn’t been widely circulated but i’d love any feedback around clarity, style and vision. This will form part of the 2015-2018 Arts Council Bid for major funding. The headline is that digital should be a service.
  • I had an introduction with Jess from the SS Great Britain about both of our digital work. Local collaboration will be key to our future survival.
  • I did a tour of our IT/digital infrastructure for Redland High school for girls second year A-level students. They were mostly excited about visiting Nando’s afterward but hopefully they enjoyed it ha.
  • Much of Wednesday was dedicated to working with Dan from fffunction interviewing staff about their interactions with the public. This is part of the discovery phase work for the new website.
  • Submitted a business case for using external funding to purchase portable audio recording kit
  • Agreed to trial eventbrite for our upcoming Private view ahead of the launch of the Jeremy Deller exhibition in April. In theory this should claw back at least two weeks worth of apprentice/volunteer time per event.
  • Discussed using SquareSpace to run a small three year programme of work
  • Had a great meeting with Patrica Santos from University of the West of England about using research to better understand using mobile technology in and around the museum sites.
  • One of our student projects did an impressive functionality/alpha demonstrate of their tool for displaying our online collection over a Google map with filtering.
  • Spent an evening hosted by the Pervasive Media studio hearing three great talks about open data projects. Thanks Tom!
  • Ran a short session with Bristol Record Office on the benefits of using social media for their service.

Week 30 at work

This week marks the start of two major projects that will run until late March (and forced me to cancel my trip to New Zealand – sorry bro!).

  • Both of our two major websites are failing to deliver results for either our business or customer needs. We finally got the nod to begin addressing the problems and this week we started the project with a kick-off workshop day. Myself, four colleagues and the external agency fffunction spent the day finding out the scope of the problems and the opportunities. We are employing the GDS project phases of discovery, aplha, beta to live. January and early February will be “Find out what your users need, what to measure and what your constraints are“. For much of the remainder of the week I met with staff from across the service to hear what their needs were and to hear how we could best find out how we could meet real users/customers. The list of ideas are captured in a public trello board. I need to fire up our labs blog in the coming weeks to write about the project in the open.
  • I met with our marketing officer to discuss plans for 2014
  • I had a productive Skype call with a researcher at UWE and hope that we can collaborate on researching the use of kiosks at our M Shed museum.
  • I contributed to a City wide planning meeting about an HLF digital project. I co-wrote the HLF digital guidance so it was slightly strange to hear folks quoting words I’d written a few years ago.
  • A potential volunteer got in touch to offer his web skills for February. I’m hoping he can experiment with RFID and Raspberry Pi as I just haven’t found the time.
  • The most important strand of work until Mid march is our Arts Council bid for 2015-2018. I had 3 minutes to pitch my thoughts on our digital activity road map.
  • I managed to attend the always enlightening Social Media South West #SoMeSW event
  • Finally I had a really nice chat with the curator responsible for Nature Sciences about possible digital activity
  • A bonus work day was attending the fantastic govukcamp 2014 on Saturday in London which i’ll blog about soon.

 

 

 

Week 29 at work

This week focused on the here and now with the green light on the website project and then also trying to think strategically out to 2020. Although 2020 seems far away, in reality this immediate website project will be the foundation for work that will happen in 2020!

  • All the procurement reading (70 odd pages) and hoop jumping has finally resulted in the green light to build the first phase of a new website for the service. We begin on Monday 20th January with the first wave of work called project ‘discovery’. Our champion striker in Government digital, GDS, describes the discovery phase as “Find out what your users need, what to measure and what your constraints are”   Both us and the chosen agency, fffunction,  will be talking about the project regularly so stayed tuned.
  • Monthly budget forecasting which is the motorcycle equivalent of riding behind a truck in the rain
  • Had an introduction with a new curator who will be joining us for a few months. Its fun times like these where I really enjoy preaching about the emerging digital curator roles I imagine the sector needs from now for the future.
  • Demonstrated why it’s essential to listen carefully to an archivist about file naming conventions if you want to find the source material in 100 years. Talking of 100 years, I and the Records Office met with a central IT project manager about how our modern records might survive for the next 100 years. I really don’t think even Microsoft will be able to open a 2010 edition word file in 2114!
  • Discussed my ideas for 2014 to 2020 with my boss. We looked at infrastructure, revenue, digitisation, skills needed, constraints and the chaotic beast that is the world of digital and IT. I drafted a trello board with these activities if your curious called the BMGA roadmap.
  • I reviewed the user interface progress on a student project around volunteering
  • Took a valuable trip to Exeter to visit Rick Lawrence at the RAMM. After a tour of their setup we talked about opportunities to work together in the near future. In order to do the best possible work many of us all need to work together which is also principle number 6 of our digital principles.
  • Finished reading Content Strategy for the Web which will be an invaluable reference from here on out
  • I took a leaf out of Tim Lloyd’s blog post and gave my personal copy of ‘Organisations don’t tweet people do’ to my boss who is already half way through. Out of my own pocket I
  • Finally, I agreed to speak at the Office of National Statistics in February about digital media IPR and hopefully a little about digital books. Again, I think there is lots that can be shared across Government digital services.

Week 28 at work

Everybody came flooding back this week and with them a tidal wave of email.

  • Transferred BRERC to our own server to further reduce our third party annual hosting costs. By the end of all of these moves we’ll have saved several thousand pounds.
  • The new interim Director started and I look forward to talking about my plans. IT services managed to drop the ball and I found myself saying “Welcome to the Council”
  • Got a detailed tour of our City Lives exhibition from the curator Julia Carver which was brilliant and I wish everybody could have a curator in their pocket!
  • Ironed out how we move a key collection back into the fold
  • Put the wheels in motion for a web project with regional partners where I think we’ll give the website service squarespace a run through its paces
  • Wrote about why online is still the real world
  • Hit the brakes on a pending project due to begin next week
  • Managed to squeeze in a lunch-time run (6km)
  • Finished reading Organisations don’t tweet, people do during my breakfast reads

 

Online is still the real world

I often get pulled into discussions about why staff shouldn’t be allowed to have permission to official online accounts. Come a little closer and i’ll let you into a secret; The online conversations we and our customers are having (with or without you) are still part of the real world. We trust our teams with these vital conversations daily, at the reception, over the phone, in our shop and our galleries. Yet the moment a member of staff wishes to extend their reach to the online world somebody wishes to pull them back. For what? Certainly not for the benefit of our customers who need those closest to the coalface to respond in a timely manner.

The online conversations we should be having with our customers need all hands to the pumps. Let them go and set them free.

The next time you want to say no, take a moment to reflect. Consider who else could answer that question in a timely manner and professionally, if not those you trust face to face with our valuable customer.

Here, take those reigns.

Week 27 at Work

It seems that most of the Service takes the full two weeks off and so this week was still eerily quiet on the office front. As we reflect on the end of a year and hop to the next, I managed to focus on the website project.

  •  Meet with a young student who will be joining us for a week in February for work experience.
  • Completed the content audit for our two main websites (find all URLS, listed value to audience and business, note volume of web traffic  for Q1 and Q2 in 2013 and make notes for anything interesting)
  • Met with potential web agencies to hear about their approach to helping us build a new website platform
  • Was impressed by Tom who fixed hundreds of pounds worth of AV kit using 40p replacement transistors
  • Learnt about current good practice for digitising film
  • Started to read Organisations Don’t tweet, People do and make notes for folk in the service
  • Reviewed a student project to replace our existing volunteer database
  • Read our procurement guidance in painstaking detail
  • Completed an IT request to ask for Google Chrome and need to write a business case to use Skype – yes you read that correctly, the average person has more useful tools in their pocket.

Working in a museum gallery

Today is Christmas eve 2013 and became my first experience working the floor of the Places Gallery at our M Shed museum.

For ninety minutes I was covering lunch breaks and had control of the radio in the gallery. Ever since I started back in July I have been trying to find out more about each of the locations and staff roles. This served as my introduction to one of the most important roles in the service, helping the public with enquires and keeping everything safe. In my role, if the wifi falls over or a computer fails, the museum continues to tick over. If there are not enough visitor assistants to safely manage the museum, we close. Digital technology roles are critical, but no single point of failure should close the doors (unless the doors fail!).

I took the time to explore the gallery in greater detail and being a biker, my favourite object is the Douglas Motorcycle  which I discovered was founded and made in Bristol. I was asked a few questions; How old is the giant floor map of Bristol and where is slug number 8 hiding (had to radio for the answer). During my patrols of the gallery I made sure to listen to the conversations by the public and watched them interact with the objects and most importantly for me, the technology.

From my observations it was clear to see that the computer kiosks are popular for short periods of time and that they are too high for very small children. Questions I then asked myself were: How can we make the kiosks work for even our smallest audiences? are they only used briefly as their task was complete or do they give up? Do we have analytics for every device to measure usage? What replacement process would we be considering for both hardware and software?

We have a mixture of screens that automatically play video on a loop, audio telephones, touch screens, and button triggered media. Those keyboards are already dated, not so much in function but the world has moved on and everybody tries to touch the screen instead of using the keyboard these days. I kept thinking about what I might change if I had the opportunity to refine and improve what we offer.

What became very obvious and clear during my stint was that the technology solutions we employ shouldn’t be considered in isolation. The public aren’t using these touch-points at home, on a bus or at work. They are sitting or standing in a large multifunction environment. When designing for gallery uses we should consider this context. Many of the public I saw were in small groups and small single person computers are not very helpful to this context. I can only guess that most gallery technology is an after-thought, rushed or makes assumptions that are never tested. I hope to change this for Bristol Museums. Our team has the remit, the will and a lot of the expertise in this area to design compelling public user experiences. If we team up with the visitor assistance staff , curators and the public we should hopefully raise the bar.

Now back to my office I go!

Week 25

Most folks were wrapping up for the year this week and our director is off to Sunny Australia. The focus was ensuring I had agreements and sign-off from anybody who wouldn’t be around during the holidays.

  • I spent a fair chunk of the week at the Bristol Records Office as two of the team are there and it is usual a good quiet place to do planning. The highlight here was exploring our building plans collection which we hope will form a great digital HLF proposal
  • During the final management team meeting I think we came away with a consensus  about our direction of travel as a service
  • I met the folks of Bristol Regional Environmental Records Centre (BRERC) and we had a chat about improving their website and general IT infrastructure requirements
  • Moved the Commonwealthonline website back to our server as part of my retiring costly service agreements with third parties
  • Mark P gave me a demo of his solution of using Dropbox to run daily updates to our Egypt gallery. One step closer to decommissioning that server, Hurrah.
  • Continued to work on the Nesta bid with Aardman
  • Spoke via the magic of Skype with a group of museum types about delivering training for the South West
  • Got the green light to host two events in 2014 for local gov and museum digital types
  • We finally got two TVs setup at our main site which we’ll be using for way finding and whats on type information for the public
  • Got the green light to run the discovery and Alpha phases of our website improvement project – web design agencies can holla until 6th January
  • prepared a service wide plan of attack for the digital strategy which now needs to go out to the teams for feedback and refinement

Sharing the future of digitisation

Hi all,

I support the work of the digitisation programme for the museum and Bristol Records Office. We have  1 stills officer and 1 moving images officer. I am thinking about what kit we need for digitising and digital storage for the next 5-10 years.

I thought i’d just ask that if anybody thinks that partnering up to share practices, resources (scanners, moving image equipment etc) and maybe LARGE data storage then please get in touch.

Questions I have been asking myself:

  • Can we share costs for expensive items like scanners?
  • The cost of data storage is massive, even using cloud hosting, I wonder of several similar services could share to be efficient?
  • How we can best use volunteers and students to help us?
  • There is some revenue in licensing BUT how can we react to the speed that production companies require?
  • Is there a better way to get the job done through shared work and collaboration?
  • Less resource every year… how can we be proactive in responding when less is NOT more it is less
  • What innovative uses of collections are people rolling out for public free or revenue use?
  • Why can I never pronounce ‘digitisation’ in public!

Thanks

Swindon Heritage Strategy

Swindon Borough Council have unveiled their first ever Heritage strategy. The 18 page PDF makes note of the vision, aims and key objectives. The document has clearly been designed and written for print use.  It would be great if they had the headlines on a webpage instead of just a pdf.

Below are my key highlights from the document.

Read Swindon Heritage Strategy (pdf).

Objectives
a. Develop a plan for a united museums offer across the borough.
b. Develop the town’s reputation as a hub for heritage expertise with
bodies such as English Heritage and the National Trust.
c. Develop partnerships between voluntary, public and business sectors
to develop the action plan.
d. Promote Swindon as a heritage destination.
e. Increase understanding and awareness of Swindon’s heritage for
residents and visitors.
f. Encourage the engagement of young people with Swindon’s heritage
through activities and partnerships with schools and youth orga
nisations.
g. Promote Swindon’s heritage in development and regeneration.
h. Create a deeper understanding of Swindon’s heritage assets,
their importance, issues and ways to respond.

p18 Requirement to find a new home for the Swindon Museum and Art Gallery Collections.

The ongoing financial challenge to reduce the cost of delivering services through innovation and income generation